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The 9th NTCIR Workshop How To Participate 
INTRODUCTION: To participate the 9th NTCIR Workshop, please read through the 'NTCIR Workshop Aims' page, the Task Description, and the linked Call for Participation or task definition of each task. The information available on this site will be updated and enhanced occasionally. The major update will be announced through the mailing list, but we strongly recommend you to visit this site periodically. REGISTRATION and USER AGREEMENT FORMS: (1) Registration: Please register through online registration. Multiple tasks can be selected by a single registration. Email addresses specified in the registration form will be added to the following four mailing lists of the NTCIR.
Correct email address please!: If your email address and other contact information specified in the form is not correct, you may not be able to obtain the necessary information and resources to conduct the task(s). Please fill all the information in the form(s) carefully. If you have trouble with the online registration, please download the form, complete and return it via e-mail, fax, or postal mail to the NTCIR Project Office at the address specified below. (2) User Agreement Forms ("Memorandum on Permission to Use NTCIR-9 Test Collections for Task Participants"): Please prepare two signed copies of the form for each of the tasks that you would like to participate. Please prepare the forms carefully. Please download the relevant form(s), make two sets of original double-sided copies, sign, and send (by postal mail or courier) to the NTCIR Project Office at the address specified below. The participating group on the form shall be a legal organization or a department/section of a legal organization. Since we need original signatures on each of the forms, the two original, signed copies of each of the forms must to be sent by postal mail or courier. After counter-signature of the forms, we will send a signed copy to you for your retention and another signed copy will be kept in the NII. Photo copies of the signed forms may be sent to the copyright holders or distribution right holders of the data. Please read the task description of your task carefully and choose the data set(s) that you need to conduct the task registered, then tick the data sets that you are requesting in the appendix of each form. Please note that every participant must submit the signed forms to participate in the NTCIR-9 tasks. If you participated in the NTCIR-8 and obtained the permission of the use of some of the data by NII as a "NTCIR Workshop participant", the permission was only for the participation in the NTCIR-8 and you need to tick the data sets to obtain the permission for the NTCIR-9. If you have already had "permission of research purpose use" for the dataset either by NII or by the copyright holder, you are permitted to use the data sets without choosing them on this form. For the details of the data used for each task, please consult the call for participation or task description of the task. If you have any questions or problems, please do not hesitate to contact us. CONTACT INFORMATION:
NOTICE: Report on participation and evaluation results:
Submission of reports: Every participating group shall submit to the Organizers; (1) task results, (2) papers for the proceedings, (3) system description form(s) which describes your system, (4) bibliographic information and a copy of all your papers when you publish papers using the NTCIR test collections, and (5) report(s) on study results. Copies of the proceedings and your papers may be sent to the copyright holders or distribution rights holders of the data as part of the report on research in NTCIR. Publication of reports: Please understand that the above mentioned "(2) papers for proceedings"will be published as Proceedings in both the paper print form and as online as of the date of the final meeting. The Final Meeting is open to public. "(3) system description forms" may be included in the proceedings. The bibliographic information of the (4) will be made available on the NTCIR Web site. For the above mentioned "(1) task results", the submitted results will be shared by all the active participants who submit the results of the task before the final meeting, and after the final meeting the submitted results will be made available for research purpose use after exchanging the contract between NII and the researchers as part of "Submission Raw Data Archives" . Changes after registration: If you have absolutely no choice but to cancel your participation in the task(s) due to unexpected reasons and can not submit the results, please report immediately to Evaluation Co-chairs at ntc9-chairs  and the organizers of the task(s). If you would like to participate additional
task(s) after registration, please consult Evaluation Co-chairs and the
organizers of the task(s). For the change or addition of the subtask(s)
in the task that you registered, please consult the task organizers. If
you need additional document data or have unnecessary document data due
to the change of the subtask, please consult Evaluation Co-chairs as well.
Here, "task" means any of GeoTime, INTENT, SpokenDoc, RITE, CrossLink,
Vis-EX and PatentMT and "sub task" means any subtasks set in
each of these tasks. |
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