NTCIR (NII Test Collection for IR Systems) Project bNTCIRbCONTACT INFORMATIONbNIIb

-Workshop Aims
-Call for Participation
-Venue + Travel
Travel Support
-Submission Instruction
-Evaluation Tasks
Call for Task Proposals
Call for Participation
-EVIA 2011
Call for Papers
Program Committee
-Important Dates
-Task Participation
-Contact Us

The 9th NTCIR Workshop Meeting

Submission Instructions
For Task Participants

This page is for participants in NTCIR-9 tasks.
Anyone who did not participate in the tasks set by the NTCIR Workshop 9 is invited to submit their papers to EVIA 2011.
we invite submissions to EVIA 2011 from NTCIR-9 Task Prticipants, too!

Poster and Demo Sessions
Every NTCIR-9 active task participant is required to make a presentation at digital poster session irrespective of oral presentation.
--->Instructions for Poster and Demo Sessions are here.

Oral Presentations
Speakers are selected on the basis of the contents of draft papers (3-4 speakers for each task). Notification will be made by task organizers, by early in November.
--->Oral Presentation Guideline is here.

Paper for the Proceedings
--->See the instructions below.

Every active participant who conducted the task(s) set by the NTCIR Workshop 9 must write and submit a paper for the Proceedings of the 9th NTCIR Workshop Meeting, regardless of attendance of the Workshop meeting. Please follow the guideline on the web: author guidelines.
Submission due: October 31, 2011 (camera ready papers for EVIA)
Submission due: November 04, 2011 (camera ready papers for NTCIR-9)
If you have any problems or questions about the electronic submission process using the Easy Chair system, please feel free to contact the appropriate task organizer. (Visit individual task links.)

What you submit:
(a) submission information
When you make a new submission, please fill in the submission form in the Easy Chair system accurately. The table of contents for the proceedings will be compiled due to these information.

Data registered in the Easy Chair (Title, abstract and authors) on October 26, 2011will be officially used in the proceedings of NTCIR-9.
Therefore, it is strongly recommended to input the final version of your abstract before submitting your final PDF (needless to say, data on title and authors in the Easy Chair have to be also identical with descriptions in your PDF).

If a change occurs with the information, please make contact with NTCIR Proceedings Team at ntc9-proceedings
(b) copyright form using the form (NTCIR-9: [pdf] [txt], EVIA 2011: [pdf] [txt] ) we provide for the Proceedings.

Please send copyright form to NTCIR Project Office by Postal mail before October 26, 2011.

NTCIR Project Office:
National Institute of Informatics, Rm 1309
2-1-2 Hitotsubashi, Chiyoda-ku, Tokyo, 101-8430 Japan
Phone: +81-3-4212-2750
Fabx: +81-3-4212-2751
Email: ntc9-proceedings
(c) PDF version of the paper. Further information is available here.

After you submit it electronically on September 20 (or paper for the Proceedings (draft) due), the task organizers will read them and provide some comments for enhancement or modification or clarification if appropriate. After revision and enhancement based on those comments, the final camera-ready copy must be submitted no later than November 04, 2011 in PDF. (Please understand this is really firm deadline!)*Please make sure you produce a high quality or a press quality PDF with all necessary fonts embedded, and disable all security options.
How to Create a PDF With embedded fonts:

For Acrobat, please refer to the attached JPEG or PNG file.

For LaTeX files: http://thomer.com/howtos/embed_font_in_pdf.html

For others, please use the "embed fonts" option for OSX's Preview application.
* Please save your file with high resolution (more than 266ppi) and
create the PDF with the press quality since files with low resolution
can not be printed properly.
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Where to submit the paper:
We are using the Easy Chair conference management system to track submissions for the conference. Please submit your paper to the correponding link using the NTCIR-9 Easy Chair system. If you have any problems or questions about the electronic submission process using the Easy Chair system, please feel free to contact the appropriate task organizer.

Style File and Template:
Submitted papers should be in the ACM Conference style(paper size: Letter 215.9x279.4) and must be submitted as pdf files.

Templates are available at:
*Please refer to Task Name in the Title

Task Name should be clearly shown in the title. "Task Name" means either of CrossLink, GeoTime, INTENT, PatentMT, RITE, SpokenDoc or Vis-EX)
Ex. [Text Retrieval Baselient for NTCIR-GeoTime]
*Unique fields to NTCIR
Please insert the information below between 'Keywords' and '1. Introduction'.
  • 'Team Name'
    Your official team name. This is usually the prefix of your run names.
    Ex. [MSRA] [BRKLY]
  • 'Subtasks/Languages'
    List up all subtasks that you participated, with the language information.
    Ex. [Chinese Subtopic Mining]
    [Chinese and Japanese Document Ranking]
    [Spoken Term Detection]
    [Chinese and Japanese]
  • 'External Resources Used'
    List up all external resources (programs and data) used to produce your runs, including test collections from other NTCIR tasks.
    No need to list up resources officially provided by the task itself.
    Ex. [Google] [Bing] [Yahoo! Chiebukuro] [Japanese Wikipedia]
*No Copyright Block needed

The ACM template gives instructions to leave blank text box at the bottom of the left column of the first page for the copyright notice.
Regardless of this instruction, no blank text box or no copyright notice is needed when you write a paper for the NTCIR-9 and EVIA Proceedings. Please ignore it.
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Type-style and fonts:
Please use a 9-point Times Roman font, or other Roman font with serifs,@as close as possible in appearance to Times Roman that you have access@to. If Times Roman is not available, try the font named Computer Modern Roman.
On a Macintosh, use the font named Times. Right margins should be justified, not ragged.

The title (Helvetica 18-point bold), authors' names (Helvetica 12-point) and affiliations (Helvetica 10-point) run across the full width of the page - one column wide.

Page limit:
Papers must not exceed 8 pages for one task.
 ("task" means either of CrossLink, GeoTime, INTENT, PatentMT, RITE, SpokenDoc or Vis-EX) in 9 point font.

(1) Manuscripts of task overview will be partially available by September. Participants will be able to refer to the task overview in order to explain the task design or basic statistics in the paper. Please avoid describing redundantly such basic information in your paper.
(2) Papers in the Proceedings will be also published on the Web in the form of PDF files.
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If you have any questions, please contact: 
Last Modified:2011.10.17