See the instructions below.

1. What You Submit
2. Where to Submit the Paper
3. Style File and Template
4. Page Limit
5. Note

Each team is required to write a paper for each task that it participated in (not for each subtask). For example, if you participated in the FinArg-3 task and the Lifelog-7 task, you need to write two papers. Your papers will be included in the NTCIR-19 Proceedings, which will be publicly available online.

If you have any problems or questions about the electronic submission process using the EasyChair system, please feel free to contact task organizers (Visit individual task links).

For the proceedings NTCIR-19, you need to submit: (1) Paper draft, (2) Final camera-ready copy, and (3) Publishing License Agreement.

- For (1) and (2): Submission must be made through NTCIR-19 submission system. The recommended submission format is 'NTCIR sample'. Please refer to it here.

- For (3): Please send it to NTCIR Office by e-mail.

(1) Draft Paper (Due: September 1, 2026)

A draft paper is a paper that describes your work just like an ordinary academic paper. It must be as complete as possible (including references).

Checklist before Submission
- Does your paper title include the task name?
("Task name" means either AEOLLM-2, AgenticInstruction, CAMEO, DAGRI, FEHU, FinArg-3, HIDDEN-RAD2, Lifelog-7, MedNLP-CALL, ModelRetrieval, R2C2, RegCom, SciClaimEval or ToT. )
- Does your paper refer to the task overview paper?
(the proceedings title is “The NTCIR-19 Conference")
- Does your paper have unique fields “Team Name” and “Subtasks" after “Keywords”, before “1. Introduction”
- Does your “Subtasks” field contain all the subtasks that you participated in?

(2) Camera-ready Copy (Due: November 1, 2026)

- After revision and enhancement, the final camera-ready copy must be submitted no later than November 1, 2026 in PDF.
- Please submit the camera-ready version of your paper by updating your draft paper submitted at EasyChair. More specifically, click on “Update file” link at your paper page and upload the camera-ready version.

* Please make sure you produce a high-quality or a press-quality PDF with all necessary fonts embedded. You should also disable all security options.

(3) NTCIR Conference Publishing License Agreement (Due: November 1, 2026)

Please use the form we provide for the Proceedings NTCIR-19: [PDF].
(How to write 'Date' column: e.g., Nov/1/2026 (month/day/year))

Please fill in the form and submit it to us electronically (a scanned file with signature) by November 1, 2026.

E-mail address: ntc19-proc

We are using the EasyChair conference management system to track submissions for the conference. Please submit your paper through the following NTCIR-19 submission system, and select an appropriate track for your participating task when you submit a paper:
(The URL will be announced later)

Note that tracks in EasyChair are equivalent to tasks in NTCIR.

If you have any problems or questions about the electronic submission process using the EasyChair system, please feel free to contact the appropriate task organizer.

• Contact Information of Each Task

Submitted papers should be in the official ACM Master article template and must be submitted as pdf files.

Sample Files
• NTCIR Sample File: [.tex] [.pdf] [.bib] [.docx]
• Other Resources: Latex Style File / MS-Word Template
• Overleaf Project: [Overleaf Project]

  *Note: To copy the project, please ensure you are logged into your Overleaf account. Then, click on the "File" in the top-left corner and select "Make a copy".

Notes
Please pay attention to the following details:

*Embedding Fonts:
The submitted PDF files must have all necessary fonts embedded in the text and figures. Please double-check the fonts used in figures.

*Please refer to the Task Name in the Title:
Task Name should be clearly shown in the title. "Task Name" means either of AEOLLM-2, AgenticInstruction, CAMEO, DAGRI, FEHU, FinArg-3, HIDDEN-RAD2, Lifelog-7, MedNLP-CALL, ModelRetrieval, R2C2, RegCom, SciClaimEval or ToT.
Ex. [TEAMNAME at the NTCIR-19 FinArg-3 Task]

*About the Title:
- The first letter in a sentence: capitalize the first letter of a sentence.
- The Subtitle: the subtitle set apart by a colon (‘:’).

*Unique fields to NTCIR:
Please insert the information below between 'Keywords' and '1. Introduction'.

- 'Team Name'
Your official team name. This is usually the prefix of your run names.
Ex. [Forst] [NEXTI]

- 'Subtasks'
List all the subtasks that you participated in, with the language information.
Ex. [Deep Research Evaluation]
[Earnings Call]
[Social Media]
[Causal Verification and Correction]
[Determining emergency triage level (Japanese)]

*No Copyright Block is needed:
The ACM template gives instructions to leave a blank text box at the bottom of the left column of the first page for the copyright notice.
Regardless of this instruction, no blank text box or no copyright notice is needed when you write a paper for the NTCIR-19 Proceedings. Please ignore it.
The NTCIR Samples shown above have already removed the copyright block, so we recommend using it.

*NTCIR publications are not peer-reviewed:
Please do NOT anonymize or exclude the author information in your paper.

Each paper must not exceed 8 pages, including references.

• Task overview manuscripts will be partially available by November 1, 2026.
  Please cite the overview paper of the task that you participated in, and do not repeat the information provided in the overview paper. That is, please avoid redundancy.
• Papers in the Proceedings will also be published on the Web in the form of PDF files.

If you have any questions, please contact: ntc19-proc