NTCIR-10 Conference

Paper Submission Instructions

For Task Participants

This page is for participants in NTCIR-10 tasks.
Anyone who did not participate in the NTCIR-10 tasks but is working on information access evaluation methods is invited to submit a paper to EVIA 2013, a satellite workshop of NTCIR-10.
We invite submissions to EVIA 2013 from NTCIR-10 Task Prticipants, too!

Poster and Demo Sessions

Every NTCIR-10 task participant is expected to present a poster at the NTCIR-10 conference.

Instructions for Poster and Demo Sessions are here.

Oral Presentations

In addition to the poster presentation, a few participants will be selected for each task to give an oral presentation of their work at the NTCIR-10 Conference. The selected participants will be contacted by the task organisers by early May.

Oral Presentation Guideline is here.

Paper for the Proceedings

---See the instructions below.

Every team that participated in one or more the NTCIR-10 tasks is required to write a paper for each task that it participated in (not for each subtask). For example, if you participated in the RITE task and the CrossLink task, you need to write two papers. Your papers will be included in the NTCIR-10 Proceedings, which will be publicly available online. Please follow the guideline on the web: author guidelines.

Submission due: May 01, 2013 (camera ready papers for NTCIR-10)

If you have any problems or questions about the electronic submission process using the Easy Chair system, please feel free to contact the appropriate task organizer. (Visit individual task links.)


What you submit:

(a) submission information

When you make a new submission, please fill in the submission form in the Easy Chair system accurately. The table of contents for the proceedings will be compiled due to these information.

Data registered in the Easy Chair (Title, abstract and authors) on ( or before ) April 10, 2013 will be officially used in the proceedings of NTCIR-10.
Therefore, it is strongly recommended to input the final version of your abstract before submitting your final PDF (needless to say, data on title and authors in the Easy Chair have to be also identical with descriptions in your PDF).

If a change occurs with the information, please make contact with NTCIR Proceedings Team at ntc-proc@nii.ac.jp

using the form (NTCIR-10: [pdf]or[txt]) we provide for the Proceedings.
( How to write 'Date' column : e.g. 04/11/2013 (month/day/year ) )

Please fill out copyright form and send to NTCIR Project Office by Postal mail before April 20, 2013( Due extended. )
Please send by Postal mail ( not e-mail, scanned document ).

NTCIR Project Office:
National Institute of Informatics, Rm 1309 2-1-2
Hitotsubashi, Chiyoda-ku, Tokyo, 101-8430 Japan
Phone: +81-3-4212-2750

(c) PDF version of the paper

Further information is available here.

After you submit it electronically on March 01 (or paper for the Proceedings (draft) due), the task organizers will read them and provide some comments for enhancement or modification or clarification if appropriate. After revision and enhancement based on those comments, the final camera-ready copymust be submitted no later than May 01, 2013 in PDF. (Please understand this is really firm deadline!)
*Please make sure you produce a high quality or a press quality PDF with all necessary fonts embedded, and disable all security options.

How to Create a PDF With embedded fonts:


Where to submit the paper:

We are using the Easy Chair conference management system to track submissions for the conference. Please submit your paper to the correponding link using the NTCIR-10 Easy Chair system.

If you have any problems or questions about the electronic submission process using the Easy Chair system, please feel free to contact the appropriate task organizer.

Style File and Template:

Submitted papers should be in the ACM Conference style(paper size: Letter 215.9x279.4) and must be submitted as pdf files.

*Please refer to Task Name in the Title

Task Name should be clearly shown in the title. "Task Name" means either of CrossLink, INTENT, 1Click, PatentMT, RITE, SpokenDoc, Math, or MedNLP)
Ex. [Text Retrieval Baselient for NTCIR-INTENT]

*Unique fields to NTCIR
Please insert the information below between 'Keywords' and '1. Introduction'.

- 'Team Name'
 Your official team name. This is usually the prefix of your run names.

- 'Subtasks'
 List up all subtasks that you participated, with the language information.
 Ex. [Chinese to English]
 [Subtopic Mining]
 [Binary Class]
 [Spoken Term Detection]
 [Math Retrieval]

*No Copyright Block needed

The ACM template gives instructions to leave blank text box at the bottom of the left column of the first page for the copyright notice.
Regardless of this instruction, no blank text box or no copyright notice is needed when you write a paper for the NTCIR-10 and EVIA Proceedings. Please ignore it.
The NTCIR Samples shown above has already removed the copyright block, so we recommend to use it.

How to remove your copyright block: http://www.acm.org/sigs/publications/sigfaq#a21


Page limit

Each paper must not exceed 8 pages.


  • (1) Manuscripts of task overview will be partially available by February.
    Please cite the overview paper of the task that you participated in, and do not repeat the information provided in the overview paper. That is, please avoid redundancy.
  • (2) Papers in the Proceedings will be also published on the Web in the form of PDF files.

If you have any questions, please contact: ntc-proc@nii.ac.jp

Last modified: 2013-04-15