NTCIR-16 Conference

Paper Submission Instructions

For Task Participants

This page is for participants in NTCIR-16 tasks.

Poster and Demo Sessions   Oral Presentations   Paper for the Online Proceedings  

Poster and Demo Sessions

Each NTCIR-16 participating team is expected to present a poster presentation at the NTCIR-16 conference.

Oral Presentations

In addition to the poster presentation, a few participants for each task will be selected to give an oral presentation of their work at the NTCIR-16 Conference. The selected participants will be contacted by the task organizers.

Paper for the Proceedings

---See the instructions below.

Each team is required to write a paper for each task that it participated in (not for each subtask). For example, if you participated in the DialEval-2 task and the FinNum-3 task, you need to write two papers. Your papers will be included in the NTCIR-16 Proceedings, which will be publicly available online.

If you have any problems or questions about the electronic submission process using the EasyChair system, please feel free to contact task organizers (Visit individual task links).


What you submit:

For the proceedings of NTCIR-16, you need to submit: (1) Paper draft, (2) Final camera-ready copy, and (3) Publishing License Agreement.

・For (1), (2): Submission must be made through NTCIR-16 submission system. The recommended submission format is 'NTCIR sample'. Please refer here.

・For (3): please send it to NTCIR Office by e-mail.

(1) Draft paper (Due: March 1, 2022)

・ A draft paper is a paper that describes your work just like an ordinary academic paper. It must be as complete as possible (including references).

Check List before Submission

- Does your paper title include the task name?  ("Task name" means either Data Search-2, DialEval-2, FinNum-3, Lifelog-4, QA Lab-PoliInfo-3, WWW-4, RCIR, Real-MedNLP, SS, or ULTRE. )
- Does your paper refer to the task overview paper?  
(the proceedings title is “The NTCIR-16 Conference")
- Does your paper have unique fields “Team Name” and “ Subtasks" after “Keywords”, before “1. Introduction”
- Does your “Subtasks” field contain all the subtasks that you participated in?

(2) Camera-ready copy (Due: May 1, 2022)

・After revision and enhancement, the final camera-ready copy must be submitted no later than May 1, 2022 in PDF.
・Please submit the camera-ready version of your paper by updating your draft paper submitted at EasyChair. More specifically, click on “Update file” link at your paper page and upload the camera-ready version.

*Please make sure you produce a high quality or a press quality PDF with all necessary fonts embedded. You should also, disable all security options.

How to Create a PDF With embedded fonts:

Please use the form we provide for the Proceedings NTCIR-16: [PDF].
( How to write 'Date' column : e.g. Apr/1/2019 (month/day/year ) )

Please fill in the form and submit it to us electronically (scanned file with signature) by e-mail by May 1, 2022.

- E-mail address: ntc-proc@nii.ac.jp


Where to submit the paper:

We are using the EasyChair conference management system to track submissions for the conference. Please submit your paper through following NTCIR-16 submission system, and select an appropriate track for your participating task when you submit a paper:


Note that tracks in EasyChair are equivalent to tasks in NTCIR.

If you have any problems or questions about the electronic submission process using the EasyChair system, please feel free to contact the appropriate task organizer.

Style File and Template:

Submitted papers should be in the official ACM Master article template and must be submitted as pdf files.

*The submitted PDF files must be with all necessary fonts embedded - in the text and the figure. Please check it again in the figure words.

*Please refer to Task Name in the Title
Task Name should be clearly shown in the title. "Task Name" means either of Data Search-2, DialEval-2, FinNum-3, Lifelog-4, QA Lab-PoliInfo-3, WWW-4, RCIR, Real-MedNLP, SS, or ULTRE.
Ex. [TEAMNAME at the NTCIR-16 DialEval-2 Task]

*About the Title:
- The first letter in a sentence: capitalize the first letter of a sentence.
- The Subtitle: the subtitle set apart by a colon(‘:’).

*Unique fields to NTCIR
Please insert the information below between 'Keywords' and '1. Introduction'.

- 'Team Name'
 Your official team name. This is usually the prefix of your run names.
Ex. [Forst] [NEXTI]

- 'Subtasks'
 List up all subtasks that you participated, with the language information.
 Ex. [Query Understanding Subtask (Chinese)]
 [Phenotyping task]
 [English iUnit Ranking]
 [Temporal Intent Disambiguation (TID) Subtask (Chinese)]
 [Lifelog Semantic Access subTask (LSAT) (English)]
 [Japanese subtask (Phase3:National Center Tests(Multiple-Choice type questions))]

*No Copyright Block needed

The ACM template gives instructions to leave blank text box at the bottom of the left column of the first page for the copyright notice.
Regardless of this instruction, no blank text box or no copyright notice is needed when you write a paper for the NTCIR-16 Proceedings. Please ignore it.
The NTCIR Samples shown above has already removed the copyright block, so we recommend to use it.

*NTCIR publications are not peer-reviewed: please do NOT anonymize or exclude the author information in your paper.


Page limit

Each paper must not exceed 8 pages.


  • (1) Manuscripts of task overview will be partially available by Feb 1, 2022.
    Please cite the overview paper of the task that you participated in, and do not repeat the information provided in the overview paper. That is, please avoid redundancy.
  • (2) Papers in the Proceedings will be also published on the Web in the form of PDF files.

If you have any questions, please contact: ntc-proc@nii.ac.jp

Last modified: 2022-02-17