NTCIR

For Task Participants

This page is for participants in NTCIR-12 tasks.

• What you do
• Facilitys and Spaces
• Poster and Demo Session Schedule
• In Advance Shipment
• Please send your poster PDF for proceedings (During or after the Conference)

Every NTCIR-12 active task participant team is required to make a presentation at Poster and Demo session (irrespective of oral presentation). If you are participating more than one task, please prepare one Poster for each task.

At the Poster and Demo sessions, you can choose your presentation style as follows:
a) Poster and Demo: combination of a demonstration of your software, slides or movies using a PC, and a poster.
b) Poster: a paper poster only.
Either style is welcomed.

Presentation slides and posters used in the Poster and Demo sessions will be made publicly available together with your paper in the online proceedings page, if you agree. For more details, please see here.

(1) Submit 'Poster Form' electronically (Due: May 10, 2016)

All active participant team who submitted the results need to submit a 'Poster Form' electronically for your presentation style, and what you need for Demonstration (a table/a display/a electric outlets/a cable).

• Poster Form

(2) At the Poster and Demo Sessions

For Poster and Demo Session, please bring with you your Poster and PC (if you need) at the conference.
Poster and Demo Sessions are held in Conference Room #2 or #3 on the 2nd floor.
For Session program, Daand Poster List is TBA.
You are requested to assign a presenter to be present next to the poster during the following session time for questions and discussion.

*Please do not forgot to pick up your poster after the conference program on the day.

(3) During or after conference

During or after conference, please send us your poster PDF and presentation slides, if you agree that to make it publicly available together with your paper in the online proceedings page. For more info, please see here.

Spaces of Poster/Demo:

The spaces for display postered on the board width 90 * height 190 cm with pins. Board and Pins will be provided. Please prepare your poster as A0 size or less. Please print out a poster in the appropriate size for the board in advance and bring it with you.

Facility for Demonstration (need to apply):

Demonstration with personal computers is welcomed. Displays are available for participants who plan to do a demonstration by request, we will offer it first-come-first-served basis. If you plan to make such a demonstration and/or any kind of special exhibition using display/table/or , please let us know through 'Poster Form' in advance. Wireless Internet access will be available at the demonstration site.
The table size for Demo width 150cm x depth 60cm x height 70cm
Display size: 21.5 - 24 inchi wide-screen

(1) Poster Set up

Please bring your poster with you.
You can prepare your posters in the morning (9:00-12:00*) of the day of your presentation in Conference Room #2 or #3 (2nd Floor).

Setup Date: From 9:00 To 12:00* (*start time may be slightly changed)
Setup Room: Conference Room #2 or #3

(2) Poster Presentation Time

Poster and Demo Sessions are held in Conference Room #2 or #3.
You are requested to assign a presenter to be present next to the poster during the following session time for questions and discussion.

• Day-2: Lunch Time (From12:50 pm To 14:20), June 8 (Wed): Temporalia, STC
• Day-3: Lunch Time (From12:30 pm To 14:00), June 9 (Thurs): IMine, MobileClick, QALab
• Day-4: Lunch Time (From12:10 pm To 13:30), June 10 (Fri): MedNLPDoc, SpokenQuery&Doc, MathIR, Lifelog, NTCIR-13

For more detailes, please see Program Page and Poster List: Day-2, Day-3, Day-4.

(3) Clearing up posters

You are supposed to complete clearing up your posters after poster session by the time below.

• Day-2: June 8 (Wed): by 17:00 p.m.
• Day-3: June 9 (Thu): by 16:00 p.m.
• Day-4: June 10 (Fri): by 14:30 p.m.

As Conference Room is open throughout the conference, you can clean up your presentation freely.
However at Day-4 please clean up as soon as possible after finished poster session.

If you need to send your poster to the workshop site beforehand, please let us know of it and make sure the poster arrives during:
10:00 - 16:00 on 3rd June (Fri).

The address you send them is

To:
NTCIR Project Office
National Institute of Informatics, Rm 1309
2-1-2 Hitotsubashi, Chiyoda-ku, Tokyo, 101-8430 Japan

email: ntc-proc
phone:　+81-3-4212-2750
fax: +81-3-4212-2751

Presentation slides and posters used in the Poster and Demo sessions　are very informative to know the achievements of the researches done in NTCIR-12. We recommend you to provide us your files.

If you agree to make your presentation materials publicly available together with your paper in the online proceedings page, please make your poster or presentation ppt files into PDF format and rename your files with all the required information:

--NTCIR12-[TASK]-[Family Name and Iinitial of the paper's first author]_['poster' or 'slides']. pdf

For example:
Task - IMine, First Author of the Proceedings paper - Noriko Kando

Please rename the files as below:

-file name of the poster:
NTCIR12-IMINE-KandoN_poster.pdf

-file name of the slides:
NTCIR12-IMINE-KandoN_slides.pdf

And please send them to ntc-proc during or after the conference. (We are glad if you send us by June 17, 2016)

• 1. If you have any questions, please contact: ntc-poster
• 2. Poster allocation and wireless LAN access information will be announced later.
• 3. For confirm, every active participating team must submit the Poster Form even if you have no special request. Thank you.