NTCIR

• Part of your travel expense to NTCIR.
• Please arrange and purchase a flight ticket by yourself, and then apply for travel support with photocopies of the receipt and the ticket. (If you can not purchase a flight ticket by the application deadline on May 12 ( 23:59 JST ), please purchase it and send us photocopies of the receipt and the ticket by May 15.)
• Please retain the original copy of the receipt and the boarding pass stub for reimbursement.
• Please search for the least expensive ticket.
• If you have any problems with your itinerary, please consult ntc10-support before purchasing your ticket.

• You must be a member of an active task participating group that submitted the results.
• You must present a material at the conference either as an oral presentation or as a poster / demo.
• You are from the non-profit organization.
• Your superviser agrees to send a letter no later than May 15 which guarantees that you do not doubly receive the payment of traveling expenses, e.g., from NTCIR and from your institution.

Precedence will be given to students and younger researchers.

In summary:

• Travel costs (basically part of your travel expense) up to a reasonable limit will be reimbursed at the discretion of the travel support committee.
• Reimbursement is in CASH in Japanese Yen given out at the conference site.
• Please search for the LEAST EXPENSIVE flight, so that larger number of applicants will be supported by this program.
• ECONOMY class only
• Funds are limited so we CAN NOT GUARANTEE full reimbursement of costs.
• Please prepare photocopies or PDF of receipt and ticket for the application and retain the original copy of the receipt and the boarding pass stub for reimbursement.

May 12, 2013

Application deadline ( May 12, Sun (23:59, Japan Time) )

May. 15, 2013

Submission Deadline for CV, a photocopy of the receipet and the ticket, your superviser's letter

May. 23, 2013

Notification of approval

Jun. 18-21, 2013

the 10th NTCIR Conference, NII, Tokyo, Japan

Application procedure

1. Application (Deadline: May 12)
   Please send application form here:
   Application form for the NTCIR-10 Travel Support Program for Overseas Participants
   Application form for the NTCIR-10 Travel Support Program has been closed.
   Thank you.
   
2. Submit (Deadline: May 15)
   Please send the following documents by E-mail (below):
   1. CV : your Curriculum Vitae ( in free format)
   2. receipt ticket and copy of ticket : your photocopy of the receipt and the ticket
   3. your superviser's letter: your superviser's letter which guarantees that you do not doubly receive the payment of traveling expenses, e.g., from NTCIR and from your institution.
   
   
3. Notification of approval from NII. ( May 23)　
   
4. To be exempt from Income Tax withholding in Japan:
   In Travel Support scheme here, 20.42 percent income tax should be deducted before payment to you in accordance with Japanese Income Tax Act. But if you are a resident of such country included in the Japan’s Tax Convention Network below, your income tax (20.42%) in Japan will be exempted by following the procedure.
   http://www.mof.go.jp/english/tax_policy/tax_conventions/international_182.htm
   If you are a resident of country included in the above Network, to make an effective use of the Travel Support Award, please prepare the necessary document, IE “Residency Certification” before you come to Japan in advance.
   It may take a time to obtain ” Residency Certification” from the office in your country, we recommend you start to apply it a.s.a.p.
   We need to receive all the documents necessary for procedure before/on June 19, for you to receive whole the amount of Travel Support Award without deduction.
   ** Procedure for each country is Here [PDF]. **
   

NTCIR Project Office
E-mail: ntc10-support
Fax for sending copy of ticket and receipt: +81-3-4212-2751

We are sorry for this but the undergraduate students are not included in this program.